1. Introduction

Kingdom International Secondary School is committed to protecting the privacy of our students, parents, staff, partners, and website visitors.

This Privacy & Cookies Policy explains:

• what personal data we collect

• why we collect it

• how we use and protect it

• your rights under the General Data Protection Regulation (GDPR)

This policy applies to our website kingdominternational.be and all related online services, including Google Workspace for Education tools used by the school.

2. Who We Are (Data Controller)

Kingdom International Secondary School (K.I.S.S.)  

Antwerp, Belgium

Email: info@kingdominternational.be  

Website: www.kingdominternational.be

We act as the Data Controller for all personal data collected through our website and school operations.

3. What Personal Data We Collect

A. Data you provide directly

• Contact form submissions (name, email, phone number, message)

• Admissions inquiries (student details, parent/guardian details)

• Event registrations

• Application documents (uploaded files, CVs, certificates)

B. Data collected automatically

When you visit our website, we may collect:

• IP address

• Browser type and version

• Device information

• Pages visited

• Time spent on pages

• Referring website

This is standard analytics data.

C. Student and parent data (school operations)

For enrolled students and their families, we may process:

• Identification data (name, date of birth, address)

• Academic records

• Attendance

• Learning support needs

• Emergency contacts

• Medical information (only when necessary for safety)

• Photos or videos from school activities (with consent)

4. Why We Collect Personal Data (Legal Basis)

We process personal data based on:

• Consent (newsletter, photos, optional forms)

• Contractual necessity (admissions, enrollment, communication with parents)

• Legal obligation (education regulations in Flanders)

• Vital interests (medical emergencies)

• Legitimate interest (website analytics, school safety, improving services)

5. How We Use Personal Data

We use your data to:

• Respond to inquiries

• Process admissions

• Communicate with parents and students

• Provide educational services

• Manage school administration

• Ensure student safety

• Improve our website and services

We never sell personal data.

6. How We Store and Protect Data

We use secure systems, including:

• Google Workspace for Education (GDPR‑compliant)

• Encrypted storage

• Access controls for staff

• Secure backups

• Regular security reviews

Only authorised staff members have access to personal data.

7. Sharing Personal Data

We may share data with:

• Educational authorities (as required by law)

• Service providers (Google Workspace, website hosting, learning platforms)

• External partners for school activities (only when necessary)

All third‑party providers comply with GDPR and sign data‑processing agreements.

We do not share data with advertisers or unrelated third parties.

8. International Data Transfers

Because we use Google Workspace, some data may be processed outside the EU.

Google provides EU Standard Contractual Clauses (SCCs) and complies with GDPR requirements.

9. Photos, Videos & Media

We may use photos or videos of students for:

• School website

• Social media

• Newsletters

• School events

This is only done with prior written consent from parents/guardians.

You may withdraw consent at any time.

10. Cookies Policy

A. What Are Cookies?

Cookies are small text files stored on your device to improve your browsing experience.

B. Types of Cookies We Use

Essential cookies  

• Required for the website to function (Google Sites infrastructure).

Analytics cookies  

• Google Analytics may collect anonymous usage data to help us improve the website.

Functional cookies  

• Remember your preferences (language, settings).

C. Managing Cookies

You can manage or disable cookies through your browser settings:

• Chrome

• Firefox

• Safari

• Edge

Disabling cookies may affect website functionality.

11. Google Services Used on This Website

Our website is built with Google Sites, which may automatically process:

• IP addresses

• Device information

• Usage statistics

Google’s privacy policies apply:

https://policies.google.com/privacy

12. Your GDPR Rights

You have the right to:

• Access your data

• Correct inaccurate data

• Request deletion (“right to be forgotten”)

• Restrict processing

• Object to processing

• Withdraw consent

• Request data portability

To exercise your rights, contact: info@kingdominternational.be

We will respond within 30 days.

13. Data Retention

We keep personal data only as long as necessary:

• Website inquiries: 12 months

• Admissions files: as required by Flemish education law

• Student records: for the legally required retention period

• Photos/videos: until consent is withdrawn

14. Children’s Privacy

We take special care when processing data of minors.

We only collect student data with:

• parental/guardian consent

• legal or educational necessity

We do not knowingly collect data from children through the website without parental involvement.

15. Changes to This Policy

We may update this policy from time to time.

The latest version will always be available on our website.

16. Contact Information

For questions or GDPR requests:

Kingdom International Secondary School (KISS)  

Email: info@kingdominternational.be  

Website: www.kingdominternational.be